Create a beautiful, professional HTML email signature with a live preview — choose from 5 styles and copy the finished HTML to paste into Gmail, Outlook or any email client.
Enter your figures and click Calculate to see your results.
Choose your signature style, then fill in your name, title, company and contact details. The preview updates as you go.
Press Generate — your output is created instantly, right in your browser. No data is uploaded or stored.
Use the Copy button to grab the result. For visual outputs like signatures and business cards, copy the HTML source. For documents, copy the formatted text into Word or Google Docs.
In Gmail, click the gear icon → See all settings → Signature → Create new. Paste your signature HTML into the editor. Gmail renders HTML signatures natively — bold, colours and links all work. Set the signature as default for new emails and/or replies separately. Save at the bottom of the settings page.
In Outlook for Microsoft 365: go to File → Options → Mail → Signatures → New. In the editor window, paste your HTML using the paste option. For Outlook desktop (classic), you may need to save the HTML as a .htm file and reference it. Outlook on the web (OWA) supports pasting HTML signatures directly.
The essentials: full name, job title, company, direct phone number and email. Valuable additions: company website, LinkedIn profile, company logo and a tagline. Keep it to 5–7 lines maximum. Include a confidentiality notice if required by your industry. Avoid decorative fonts, excessive images or animated GIFs — they can trigger spam filters.
Your signature appears on every email you send — it is effectively a digital business card. A well-designed signature reinforces your brand, provides recipients with your contact details instantly, builds credibility and can include links that drive traffic or social engagement. Studies show emails with professional signatures have higher response rates.
Yes. Overly complex signatures with many images, too many external links or excessive HTML can trigger spam filters. Best practice: use plain text or simple HTML, limit to 2–3 links, host images externally (not embedded), avoid ALL CAPS and excessive punctuation. Test with tools like Mail Tester (mail-tester.com) before rolling out company-wide.
Keep signature images under 100KB — ideally under 50KB. Maximum width: 600px. For logos, 200×60px is a good standard size. Always host images on a web server and link to the URL rather than embedding the image data in the email — embedded images appear as attachments in many clients and can bloat email file size significantly.
For maximum compatibility across email clients (Gmail, Outlook, Apple Mail, mobile apps), use inline CSS styles rather than external stylesheets. Use table-based layouts for structure — Outlook ignores many CSS properties. Avoid web fonts (use Arial, Verdana, Georgia, Times New Roman or Tahoma as safe fallbacks). Test your signature in multiple email clients before deploying.
If your emails may contain personal data or confidential information, a brief disclaimer is recommended. Typical wording: "This email and any attachments are confidential and intended solely for the use of the addressee. If you are not the intended recipient, please notify the sender and delete this message." Legal requirements vary by industry and country — consult your legal team for regulated industries.
