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A CV (Curriculum Vitae) is a comprehensive document listing all academic and professional history — standard in the UK, Europe and academia, typically 2+ pages with no length limit. A resume is a targeted 1–2 page summary tailored to a specific job — the standard in the US and Canada. In the UK, the terms are often used interchangeably for a 1–2 page professional summary.
Essential sections: contact information (name, email, phone, LinkedIn, location), professional summary (2–3 impactful sentences), work experience (reverse chronological with quantified achievements), education, and key skills. Optional: certifications, languages, volunteer work, publications and notable projects. Tailor every application to the specific job description — keyword matching is critical for ATS systems.
Numbers make achievements concrete and verifiable. Examples: instead of "improved sales" write "grew monthly revenue by 34% in 6 months." Instead of "managed a team" write "led a cross-functional team of 12 engineers." Instead of "reduced costs" write "cut operational costs by £1.2M annually." Recruiters spend 6–10 seconds scanning a CV — quantified results stop their eye immediately.
An ATS is software that automatically scans, filters and ranks CVs before a human sees them. It searches for keywords from the job description, correct section headings and appropriate formatting. To pass ATS: use a clean, simple layout (avoid tables, headers/footers and text boxes), include exact keywords from the job description, use standard section headings (Experience, Education, Skills) and save as a .docx or PDF.
For most professionals: 1 page for under 5 years of experience, 2 pages for 5–15 years. Academic CVs can be much longer (5–20+ pages listing publications, conferences, grants). Senior executives may use 3 pages. The key rule: every line must earn its place. Padding (long paragraphs, generic descriptions, hobbies) wastes space that could show achievements.
A professional summary (2–3 sentences at the top) replaces the outdated objective statement. Formula: [Role] + [Years of experience] + [Key specialisation] + [Biggest achievement or value]. Example: "Senior data engineer with 8 years building scalable pipelines at FTSE 100 companies. Specialist in Python, Spark and real-time analytics. Reduced data processing costs by £1.8M at previous employer through infrastructure optimisation."
This varies significantly by country. In Germany, Austria, France and Switzerland, photos are standard and expected. In the UK and US, photos are generally not included — CVs are meant to be assessed blind to reduce unconscious bias in hiring. In most Asian countries, photos are common. Research the norms for your target country and industry before adding a photo.
Use clean professional fonts: Calibri (11pt), Garamond (12pt), Georgia (11pt) or Lato (11pt). Avoid Comic Sans, decorative fonts and anything below 10pt. Margins: 1.5–2cm. Line spacing: 1.15–1.5. Use bold sparingly for job titles and company names. Consistent bullet points (•). Save as PDF for consistent rendering across systems. A well-formatted single-column layout performs best with ATS.
