Calculate total work hours, regular and overtime pay for a full week. Enter clock-in, clock-out and break times for each day. Configurable overtime threshold and rate. Per-day breakdown table with weekly gross pay summary.
For each day of the week, enter your clock-in time, clock-out time (use HH:MM 24-hour format or 12-hour with AM/PM), and any unpaid break duration in minutes. Leave a row blank for days you did not work. The calculator automatically computes daily hours.
Enter your hourly pay rate. Set the weekly overtime threshold (default 40 hours per FLSA rules, but some jurisdictions use 44h or 38h). The overtime multiplier defaults to 1.5× (time-and-a-half) but can be changed. Daily hours are shown along with running weekly totals.
The weekly summary shows total hours worked, regular hours, overtime hours, regular pay, overtime pay, and total gross pay. Each day also shows its individual earnings. Use the Copy button to copy the timesheet data for payroll submission.
Under the Fair Labor Standards Act (FLSA), non-exempt employees must receive overtime pay of at least 1.5 times their regular rate for all hours worked over 40 in a workweek. Some states have additional overtime rules — California requires daily overtime for hours over 8 in a day and double time after 12 hours. This calculator uses the 40-hour weekly FLSA threshold by default.
Daily worked hours = Clock Out - Clock In - Break minutes. Weekly total = sum of all daily hours. Overtime hours = MAX(0, Total Hours - Overtime Threshold). Regular hours = Total Hours - Overtime Hours. Regular pay = Regular Hours × Hourly Rate. Overtime pay = Overtime Hours × Hourly Rate × OT Multiplier. Gross pay = Regular Pay + Overtime Pay.
Time-and-a-half means you receive 1.5 times your regular hourly rate for overtime hours. If your regular rate is $20/hour, your overtime rate is $30/hour (1.5 × $20). This is the minimum overtime rate required by FLSA. Some employers pay double time (2× rate) for certain hours, such as hours worked on public holidays or beyond 12 hours in a day (required in California).
To convert minutes to decimal hours, divide minutes by 60. Examples: 30 minutes = 0.5 hours; 45 minutes = 0.75 hours; 15 minutes = 0.25 hours. So if you work 8 hours and 45 minutes, that is 8.75 decimal hours. This calculator handles the conversion automatically — just enter times in HH:MM format.
The One Big Beautiful Bill Act (signed July 4, 2025) allows non-exempt employees to deduct the overtime premium — the extra 0.5× portion of time-and-a-half pay — from their federal taxable income for tax years 2025-2028. The base pay portion of overtime is still taxed normally. Social Security and Medicare taxes still apply to overtime. Consult a tax professional for eligibility details.
In practice the terms are often used interchangeably. A time card traditionally refers to a physical card used with a mechanical punch clock — recording raw in/out times. A timesheet is typically a more detailed record showing project, task, or client breakdown of hours worked. Both serve the same payroll purpose; modern digital tools handle both functions in the same interface.
