Email Signature Generator

Create a beautiful, professional HTML email signature with a live preview — choose from 5 styles and copy the finished HTML to paste into Gmail, Outlook or any email client.

⚡ Instant calculation 🔒 Private — runs in your browser 🚫 No login required 📋 Copy or download results

✉️ Email Signature Generator 🪪 Business Card Generator 🎨 Logo Maker 📄 Resume / CV Builder 📢 Flyer Maker 🖼️ Poster Maker 👤 Fake Name Generator 💳 Test Credit Card Generator 📋 Estimate Generator 🧾 Receipt Generator 🛒 Purchase Order Generator 📝 Contract Template Generator ↩️ Return Policy Generator ⚖️ Terms & Conditions Generator 📑 SLA Generator 🔧 Work Order Generator

✉️ Email Signature Generator

Signature Style

Full Name

Job Title

Company Name

Phone Number

Email Address

Website

LinkedIn (optional)

Tagline or Quote (optional)

✉️

Enter your figures and click Calculate to see your results.

📖How to Use the Email Signature Generator

Enter your details

Choose your signature style, then fill in your name, title, company and contact details. The preview updates as you go.

Click Generate

Press Generate — your output is created instantly, right in your browser. No data is uploaded or stored.

Copy and use

Use the Copy button to grab the result. For visual outputs like signatures and business cards, copy the HTML source. For documents, copy the formatted text into Word or Google Docs.

💡When to Use This Calculator

SituationWhy It Helps

Financial planning Make informed decisions

Business analysis Support data-driven choices

Personal finance Understand your numbers

Frequently Asked Questions

How do I add my HTML signature to Gmail?

In Gmail, click the gear icon → See all settings → Signature → Create new. Paste your signature HTML into the editor. Gmail renders HTML signatures natively — bold, colours and links all work. Set the signature as default for new emails and/or replies separately. Save at the bottom of the settings page.

How do I add my HTML signature to Outlook?

In Outlook for Microsoft 365: go to File → Options → Mail → Signatures → New. In the editor window, paste your HTML using the paste option. For Outlook desktop (classic), you may need to save the HTML as a .htm file and reference it. Outlook on the web (OWA) supports pasting HTML signatures directly.

What should a professional email signature include?

The essentials: full name, job title, company, direct phone number and email. Valuable additions: company website, LinkedIn profile, company logo and a tagline. Keep it to 5–7 lines maximum. Include a confidentiality notice if required by your industry. Avoid decorative fonts, excessive images or animated GIFs — they can trigger spam filters.

Why is a professional email signature important?

Your signature appears on every email you send — it is effectively a digital business card. A well-designed signature reinforces your brand, provides recipients with your contact details instantly, builds credibility and can include links that drive traffic or social engagement. Studies show emails with professional signatures have higher response rates.

Do email signatures affect spam filtering?

Yes. Overly complex signatures with many images, too many external links or excessive HTML can trigger spam filters. Best practice: use plain text or simple HTML, limit to 2–3 links, host images externally (not embedded), avoid ALL CAPS and excessive punctuation. Test with tools like Mail Tester (mail-tester.com) before rolling out company-wide.

What size should images be in an email signature?

Keep signature images under 100KB — ideally under 50KB. Maximum width: 600px. For logos, 200×60px is a good standard size. Always host images on a web server and link to the URL rather than embedding the image data in the email — embedded images appear as attachments in many clients and can bloat email file size significantly.

What are sister sizes in email signature design?

For maximum compatibility across email clients (Gmail, Outlook, Apple Mail, mobile apps), use inline CSS styles rather than external stylesheets. Use table-based layouts for structure — Outlook ignores many CSS properties. Avoid web fonts (use Arial, Verdana, Georgia, Times New Roman or Tahoma as safe fallbacks). Test your signature in multiple email clients before deploying.

Should I include a GDPR disclaimer in my email signature?

If your emails may contain personal data or confidential information, a brief disclaimer is recommended. Typical wording: "This email and any attachments are confidential and intended solely for the use of the addressee. If you are not the intended recipient, please notify the sender and delete this message." Legal requirements vary by industry and country — consult your legal team for regulated industries.

Email Signature Generator

📖How to Use the Email Signature Generator

💡When to Use This Calculator

Frequently Asked Questions

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